All-Northwest/All-State Honor Group Chaperons: What’s it take? Mostly being available and flexible; at least 21 years old; and willing to submit to a State Patrol background check.

Responsibilities:

• Be in the hotel any time students are in the hotels (usually from about 7:00 p.m. until 9:00 a.m.). The rest of the time is your own.
• Be visible throughout the hotel making sure students are where they’re supposed to be, when they’re supposed to be, doing what they’re supposed to be.
• Be familiar with student behavior expectations as listed in the students’ information packet.
• Check rooms at curfew to make sure the correct students are present and ONLY the correct students are present.
• Chaperons will be responsible for 4-5 rooms usually four students per room. We try to maintain a ratio of 1 chaperon for every 15-20 students.
• Chaperons are typically housed two chaperons per room and there is no charge to chaperons for their room or tax. Any other charges made to the room must be paid by the chaperon. Requests for private rooms will be honored on a space available basis with the understanding that chaperon will pay for half of their private room.
• Chaperons should plan to provide their own meals for the duration. Sometimes caterers have allowed chaperons to eat after students have finished going through the line BUT this is not always true and may not be consistent from caterer to caterer so plan accordingly.
• Chaperons may be asked to supervise students at evening concerts and social events at a site other than the hotel.
• Chaperons may also be asked to rotate room supervision during the day if students are rehearsing and/or eating at their hotel
• Chaperons check their students’ rooms before students check out the final day, collect room keys, and report missing items or damage to the rooms.
• Chaperons are asked to handle minor discipline issues. However, incidents of a serious nature need to be reported to the Head Chaperon. The Honor Group Manager and Housing Director will deal with issues which might require sending a student home.
• Chaperons will meet with their Head Chaperon and Housing Director before students arrive at their hotel the first day to get room assignments and keys, cover any last minute details, and get ready to greet students when they arrive.
• Chaperons receive their admission to the final Gala concert at no charge.

If you have additional questions or concerns feel free to contact: Bill Kunze, Honor Group Housing Manager. Email address: housing@wmea.org

Please complete all names as they appear on your driver's license.