Effective date: April 2026
The Washington Music Educators Association (“WMEA,” “we,” “us,” or “our”) is committed to protecting your privacy. This statement explains what personal information we collect, how we use it, and the steps we take to keep it secure.
1. Information we collect
We collect only the information necessary to process your orders and provide our services. This may include:
- Personal details — name, email address, phone number, and mailing address
- Payment details — billing address and payment method type (e.g., card type and last four digits) as returned to us by our payment processor
- We do not collect or store full card numbers, CVV codes, or other sensitive card data at any point
2. How we use your information
We use the information we collect solely to:
- Process and fulfill your orders and registrations
- Send order confirmations and relevant communications
- Respond to questions or support requests
- Comply with applicable legal obligations
3. Payment security
All payments are processed through encrypted, PCI-DSS–compliant payment gateways. Sensitive card information is transmitted directly to our payment processor using industry-standard TLS encryption and is never stored on our servers. We maintain these practices to ensure every transaction meets the highest security standards.
PCI-DSS (Payment Card Industry Data Security Standard) is an internationally recognized set of security requirements designed to protect cardholder data.
4. Data sharing
We do not sell, rent, or trade your personal information. We share data only with trusted third-party service providers (such as our payment processor and email platform) who are contractually required to keep it confidential and use it only to deliver services on our behalf.
5. Data retention
We retain personal information only for as long as necessary to fulfill the purpose for which it was collected or as required by law. When data is no longer needed, it is securely deleted or anonymized.
6. Your rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your data, subject to any legal retention obligations
- Opt out of non-essential communications at any time
7. Contact us
If you have questions about this privacy statement or how your data is handled, please contact us at:
Washington Music Educators Association
435 Main Avenue S
Renton, WA 98057
office@wmea.org
WMEA reserves the right to update this statement periodically. Material changes will be posted on this page with a revised effective date. Continued use of our website or services after any change constitutes acceptance of the updated statement.